Job & HR

Appointment Letter Generator

Free PDF with Probation & Notice Terms

Create a formal appointment letter in seconds: designation, CTC in words, probation and notice period clauses. Free, no signup, 12 Indian languages.

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Company name *

Company address *

Employee name *

Designation *

Date of joining *

Annual compensation — CTC (₹) *

Place of work *

Probation period (months) *

Notice period (days) *

Place *

Date *

"Download PDF" sends your entries to our server only to create the file, then discards them immediately — no personal data is stored; we keep only an anonymous count of documents created (document type and language, nothing else). Prefer zero transfer? Use browser print: your details never leave this device.

________ ________

APPOINTMENT LETTER

Date:25/07/2026

Place:________

Dear ________,

Further to your acceptance of our offer, we are pleased to appoint you as ________ at ________, with effect from ________. Your place of work will be ________; you may be transferred to any other office of the company as required.

Your annual compensation (CTC) will be ₹________ (Zero Rupees Only), payable as per the company’s salary structure. Statutory deductions (EPF, ESI, professional tax, TDS) will apply as per law.

You will be on probation for 6 months from your date of joining. On satisfactory completion, your appointment will be confirmed in writing.

Either party may terminate this appointment by giving 30 days’ written notice or salary in lieu thereof. You will keep the company’s information confidential during and after your employment.

Please sign and return the duplicate copy of this letter as your acceptance of these terms. We welcome you and wish you a rewarding career with us.

Accepted — ________

For ________ — Authorised signatory

Job & HR

Appointment Letter Generator — a practical guide

The appointment letter is the working contract most Indian private-sector employees actually have: role, compensation, probation, notice period and place of work, acknowledged by the employee’s signature.

Probation of 3–6 months and notice of 30 days are common defaults; set what your company actually practices.
The employee should sign and return a duplicate copy — keep it in the personnel file.
Statutory deductions clause is included; actual amounts appear on monthly salary slips, not here.

Can the notice period differ for probation and confirmed staff?

Yes, many companies keep a shorter notice during probation. This template states one figure; edit the printout or issue a revised letter if you need two.

Is stamp paper needed?

No — an appointment letter on company letterhead with signatures is standard practice.

General information, not legal advice — rules that vary by state are flagged as such; verify locally where it matters.